Removal of Obsolescence Policy
Ensuring Relevance, Efficiency, and Sustainable Resource Management
At Horizon College of Engineering, we recognize the importance of keeping our academic, administrative, and technological resources up to date. The Removal of Obsolescence Policy has been established to identify, evaluate, and systematically phase out outdated or non-functional assets, ensuring that our infrastructure remains efficient, relevant, and environmentally responsible.
This policy reflects our commitment to quality enhancement, safety standards, and optimal resource utilization.
Objectives:
- To regularly assess the usability and relevance of equipment, furniture, technology, and materials
- To dispose of obsolete or non-repairable items in a safe, compliant, and eco-friendly manner
- To create space for the introduction of new, upgraded, or more efficient resources
- To maintain compliance with audit, inventory, and sustainability norms
Scope of the Policy:
- Laboratory Equipment and Tools
- Computers, Servers, and Electronic Devices
- Furniture and Fixtures
- Library Resources (Books, Journals, Media)
- Administrative and Office Equipment
- Software and Digital Licenses
Guidelines for Removal:
- Identification of Obsolete Items
- Based on age, usage, performance, and maintenance cost
- Department heads and technical staff conduct initial evaluations
- Approval Process
- Items proposed for disposal are listed and submitted to the Asset Disposal Committee
- Committee reviews, inspects, and approves the disposal in compliance with institutional and regulatory norms
- Disposal Methods
- E-waste and hazardous materials handled as per government regulations
- Recyclable items sent to authorized vendors
- Reusable parts, if any, redirected within departments
- Non-usable items written off from inventory with documentation
- Documentation and Audit
- Disposal records maintained by the Stores/Accounts Department
- Annual audit reports to include obsolescence removal activities for transparency
Roles and Responsibilities:
- Asset Disposal Committee: Oversees implementation and compliance
- Department Heads: Initiate proposals for removal
- Administrative Officer: Coordinates inventory updates and vendor management
- Finance Officer: Ensures compliance with asset valuation and audit requirements
Review Cycle:
The policy will be reviewed and updated every two years, or as required, to reflect advancements in technology and regulatory changes.